Include a few brief words about the experience of safety hazard personnel, and add contact information for each person. Discuss the procedure for handling or reporting a safety hazard (such as who to call first, treat an injury, and where to find tools to help with a hazardous situation).7.
Instructions
1. Summarise the points you yearning to be communicated regarding safety hazards on a handwritten leaf. (You cook not compass to spell everything outside in the outline, good draft a sporadic contents that you Testament be able to expand upon sequential.)
2. Exposed your word processing program and type the word "Memo" in bold lettering in the top left corner. Press "Enter" once and then right justify so you can type in the name of your company and the date underneath.
3. Press "Enter" a few more times, reset to left justification in your word processor's formatting settings, and begin with your greetings. Write "To: " on the first line, "From: " on the second line, and Re: Safety Hazards on the third line.
4. Get right to the point in the first paragraph; there is no need for introductions in a memo, because the addressee is usually already familiar with the sender. Discuss the problem of safety hazards in general terms and explain what has happened or what needs to be accomplished in two or three sentences. For instance, you may want to mention that there has been an update to the safety hazard procedures at your organization.
5. In the next paragraph, identify the specific safety hazards that are a problem at the organization and why. Cite a specific case when safety hazards caused an injury or a reason for serious alarm. For instance, for a trucking company, you may want to describe a recent hazmat (hazardous material) injury or fine due to improper handling of the material.
6. In the third paragraph, identify the people who will be in charge of this safety hazard initiative.The location of a message is to convey to its reader an essential communication in a short, succinct step. When family scrutinize the consultation "note" at the top of a folio, they tend to earnings consideration. So thanks to of the pressing existence of safety hazards, a communication is a excelling course of action to convey this counsel. You can distribute your indication approximately safety hazards via email (peak for a Bulk communication), fax or interdepartmental correspondence.
In the final paragraph, emphasize how the organization takes safety hazards very seriously, and encourage the addressee to contact you or another person should there be any problems.
8. If you have an attachment to the memo, such as the new safety hazards manual, type "Enclosure" or "Attachment" at the bottom of the page.
